FOIA TRANSPARENCY TECHNICIAN (POLICE DEPT.)

FOIA Transparency Technician - Job Description Safety Sensitive: Yes Exempt: No Department: Police Reports to Administrative Captain Location: Police GENERAL DESCRIPTION OF POSITION This safety sensitive position (SS) is responsible for collecting, tagging and cataloging video and other material related to FOIA, discovery and other police records requests from a number of sources (reporting software, body camera, in-car, and other police department video and information).
Researches and retrieves information and provides copied video pursuant to police department needs, court purposes or FOIA requests.
Follows established guidelines to ensure data is handled to evidentiary standards, retention schedules and FOIA law compliance.
ESSENTIAL DUTIES AND RESPONSIBILITIES 1.
Gather report and video data and evidence as required for case files, department use or FOIA requests.
This duty is performed daily.
2.
Redact video as required before release to comply with state and federal law.
This duty is performed daily.
3.
Work with officers or other department employees as needed to assist in retrieving records and videos and other material for use in FOIA requests, criminal investigations, or other information releases.
This duty is performed daily.
4.
Meet appropriate deadlines for information requests.
This duty is performed daily.
5.
Stay up-to-date with changes in all video redaction and codec changes to ensure capability of retrieving video data.
This duty is performed daily.
6.
Operating a city vehicle is required for the essential functions.
7.
Perform any other duties as required or assigned.
QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
EDUCATION AND EXPERIENCE Knowledge of a specialized field (however acquired), such as basic accounting, computer, etc.
Equivalent of four years in high school, plus night, trade extension, or correspondence school specialized training, equal to two years of college, plus 7 to 11 months related experience and/or training, or equivalent combination of education and experience.
COMMUNICATION SKILLS Ability to effectively communicate information and respond to questions in person-to-person and small group situations with customers, clients, general public and other employees of the organization.
MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percent and to prepare and interpret bar graphs.
CRITICAL THINKING SKILLS Ability to utilize common sense understanding in order to carry out written, oral or diagrammed instructions.
Ability to deal with problems involving several known variables in situations of a routine nature.
REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS Valid Driver License PREFERRED CERTIFICATES, LICENSES, REGISTRATIONS Not indicated.
SOFTWARE SKILLS REQUIRED Above average capability in video production, retrieval and storage.
INITIATIVE AND INGENUITY SUPERVISION RECEIVED Under general supervision where standard practice enables the employee to proceed alone on routine work, referring all questionable cases to supervisor.
PLANNING Considerable responsibility with regard to general assignments in planning time, method, manner, and/or sequence of performance of own work; may also occasionally assist in the planning of work assignments performed by others within a limited area of operation.
DECISION MAKING Performs work operations which permit frequent opportunity for decision-making of minor importance and which would not only affect the operating efficiency of the individual involved, but would also affect the work operations of other employees and/or clientele to a slight degree.
MENTAL DEMAND Moderate mental demand.
Operations requiring almost continuous attention, but work is sufficiently repetitive that a habit cycle is formed; operations requiring intermittent directed thinking to determine or select materials, equipment or operations where variable sequences may be selected by the employee.
ANALYTICAL ABILITY / PROBLEM SOLVING Moderately structured.
Fairly broad activities using moderately structured procedures with only generally guided supervision.
Interpolation of learned things in somewhat varied situations.
RESPONSIBILITY FOR WORK OF OTHERS Responsibility for work of others: Not indicated.
RESPONSIBILITY FOR FUNDS, PROPERTY and EQUIPMENT Occasionally responsible for the organization's and/or associated organization's property where carelessness or error would result in only minor damage or minor monetary loss.
Ordinary care and attention is required when handling this property in order to prevent loss.
ACCURACY Probable errors of internal and external scope would have a moderate effect on the operational efficiency of the organizational component concerned.
Errors might possibly go undetected for a considerable period of time, thereby creating an inaccurate picture of an existing situation.
Could cause further errors, losses, or embarrassment to the organization.
The possibility for error is always present due to requirements of the job.
ACCOUNTABILITY FREEDOM TO ACT Standardized.
Accepted processes covered by well-defined standardized policies and procedures with supervisory review.
ANNUAL MONETARY IMPACT The amount of annual dollars generated based on the job's essential duties / responsibilities.
Examples would include direct dollar generation, departmental budget, proper handling of organization funds, expense control, and savings from new techniques or reduction in manpower.
None.
Job does not create any dollar monetary impact for the organization.
IMPACT ON END RESULTS Modest impact.
Job has some impact on the organizations end results, but still from an indirect level.
Provides assistance and support services that facilitates decision making by others.
PUBLIC CONTACT Regular contacts with patrons, either within the office or in the field.
May also involve occasional self-initiated contacts to patrons.
Lack of tact and judgment may result in a limited type of problem for the organization.
USE OF MACHINES, EQUIPMENT AND/OR COMPUTERS Occasional use of complex machines and equipment (desktop/laptop computer and software, road and production machines and equipment, etc.
) EMPLOYEE CONTACT Contacts of considerable importance within the department or office, such as those required in coordination of effort, or frequent contacts with other departments or offices, generally in normal course of performing duties.
Requires tact in discussing problems and presenting data and making recommendations, but responsibility for action and decision reverts to others.
WORKING CONDITIONS Periodically exposed to such elements as noise, intermittent standing, walking, occasionally pushing, carrying, or lifting; but none are present to the extent of being disagreeable.
ENVIRONMENTAL CONDITIONS The following work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
PHYSICAL ACTIVITIES The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.
Moderate diversity, low physical.
Work activities which allow for a moderate amount of diversity in the performance of tasks which are not as varied as those positions with high-level diversity and decision-making.
Specific vision abilities required by this job include color vision; and peripheral vision.
ADDITIONAL INFORMATION Not indicated.