Temporary Interim Position
Primary Purpose:
Provides clerical services and assists the Superintendent in the efficient operation of the district
Qualifications:
Education/Certification:
60 college hours, bookkeeping experience
Special Knowledge/Skills:
Ability to maintain accurate and auditable records
Ability to use personal computer and software to develop or maintain spreadsheets and databases
Proficient word processing and file maintenance skills
Knowledge of basic accounting principles
Ability to follow written instructions
Ability to operate multi-line phone system
Strong organizational, communication, and interpersonal skills
Experience:
Three years clerical experience preferred
Major Responsibilities and Duties:
Records, Reports, and Correspondence
Prepare written correspondence, forms, schedules, or reports using personal computer.
Maintain program records, as needed.
Reception and Phones
Schedule meetings and appointments
Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
Greet and direct visitors when necessary.
May require occasional sorting, and distribution of related mail, messages, documents, and other deliveries.
Files
Maintain physical and/or computerized files including program & meeting documentation and office communication.
Collects and organizes documentation as needed.
Accounting and Inventory
Order supplies for office.
Complete purchase requisitions, as needed.
Complete travel requisitions, as needed.
Other
Runs necessary reports
Provide clerical assistance as needed.
Maintain confidentiality.
Other duties as assigned
Equipment Used:
Personal computer, printer, copier, fax machine, and calculator.
Working Conditions:
Mental Demands/Physical Demands/Environmental Factors:
Maintain emotional control under stress; work with frequent interruptions.
Repetitive hand motions; prolonged use of computer.
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