To be considered and apply, please visit our website at:
https://phe.
tbe.
taleo.
net/phe02/ats/careers/v2/viewRequisition?org=ARKASTAT2&cws=40&rid=32272
*Position Summary:*
The Administrative Specialist is responsible for coordinating office activities, researching special projects, collecting and analyzing data, preparing statistical summary reports, and developing, revising, and providing administrative analysis to help monitor and develop budgets and financial activities.
This position is governed by state and federal laws and institution policy
*Duties & Responsibilities:*
Enter and maintain budgets for the office in a timely manner, which requires creating reports to verify budget information, and monitoring expenditures related to the budget
Organize, process, and maintain database records of teacher education candidates on four campuses seeking program admission, field experience, and licensure
Assist with student permanent records, scholarships, and licensure
Coordinate, organize and oversee the disbursement of clinical supervisor pay for classroom teachers who supervise teacher education candidates across all states
Arrange, coordinate travel and process travel reimbursement for university supervisors at four campuses
Assist with purchasing and receiving supplies
Assist with calculating faculty workload for supervision of teacher interns
Gathers material and research findings on assigned projects
Create and customize surveys in Qualtrics to facilitate Admission to Teacher Education and Teacher Intern reports
Review, summarize, and complete all final copies of the Educator Preparation Program Report, Workload Report, Exit Evaluation Report, Institutional Summary Report, Statistical Summary Report and Teacher Intern Handbooks
Provide administrative assistance, such as writing and editing emails, drafting memos, creating invoices, and preparing communications on the director’s behalf
Plan, prioritize, and schedule staff appointments, meetings with school partners, and special projects for the PEP office
Receive, sort and distribute the mail
Maintains the Director’s calendar and assists Director with meetings, reports, travel, and etc.
Other duties as assigned
*Knowledge/Skills/Abilities:*
Knowledge of basic accounting principles and database management
Knowledge of planning, research, and analysis techniques and procedures
Knowledge of department operations, policies, and procedures
Knowledge of computers and software applications
Knowledge of applicable laws and regulations
Ability to analyze financial records and prepare reports
Ability to comprehend and assimilate technical and business related documents
Ability to research, prepare, and present comprehensive written and oral reports
Ability to develop, recommend, interpret, and apply policies and procedures
Ability to plan and execute systems and strategic analysis related to program goals and objectives
*General Days/Hours:*
Monday - Friday
8:00 a.
m.
- 5:00 p.
m.
Additional hours as requested and/or needed
Regular and reliable attendance
*Other:*
Please note: all position postings close at 12:00 A.
M.
CST on the position closing date
*Minimum Qualifications:*
The formal education equivalent of a High School Diploma
One (1) year of specialized training in business management, business education, or a related field
Two (2) years of experience in specialized or a related field applicable to work performed
Other job related education and/or experience may be substituted for all or parts of these basic requirements, except for certification or licensure requirements, upon approval of the qualifications review committee
Job Type: Full-time
Benefits:
* 401(k)
* 401(k) matching
* Dental insurance
* Employee discount
* Health insurance
* Paid time off
* Vision insurance
Schedule:
* 8 hour shift
* Monday to Friday
Work Location: In person
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